Can I create serial numbers for my items BEFORE I receive them into inventory? Want to create labels for them before they arrive.

I see ways to do this via inventory adjustment or receiving an item, but not just to create the placeholder. Ideas?
Rookie Asked on September 17, 2019 in Inventory.
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3 Answer(s)
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Could you just use a custom record for this purpose and a custom HTML/PDF process? Either via Suitelette/xml-pdf process – or a saved search to HTML/PDF?


Pretty custom – but doesn’t have the negative inventory impacts of doing a premature item receipt. (Also – think about the accounting impacts as well)

Advanced Answered on September 17, 2019.

Do you see any issue with the previously suggested? Create the serial numbers by inventory adjust or “receiving” and then deleting the receipt so that it reverses the change? It seems to function but as we are still in implementation phases, I’m not sure if it has an accounting impact.

on September 17, 2019.

Performing an item receipt will generate a hit to accrued purchases (i.e. amount received not billed) depends on your account type, and to your inventory.

Performing an item receipt early could cause someone to have the capability to fulfill something you don’t have in stock. – that’s probably the biggest risk to you. The other piece might impact your financial ratios a touch, but unless you are ordering a substantial amount of product, shouldn’t move the needle all that much.

That said – on reddit it looked like SuiteMike recommended you expose the inventory details column on your PO to see if you could print your labels from there – and I think that’s a pretty good looking idea if it gets you what you need. Better than either answer listed here.

on September 17, 2019.



on September 18, 2019.
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If you have the serial # prior on the receiving of the item. you can create the item receipt/Adjustment then generate label.  After that delete the receipt/Adjustment.

Hope this will work. Thank you!

Beginner Answered on September 17, 2019.

It looks like that would work for us. Is there any impact down the stream for that which may be negative? I do see that it removes the “item receipt” and makes it so that we can “receive items” again. Would it just be a matter of making sure that when you “re-receive” these items that you recreate the same serial numbers again?

on September 17, 2019.

basically the negative side of this is the availability of Item is Orders. Since you technically received the said item the Backorders will be on orders to fulfill and if there are new orders it will be committed. Item Receipt and Adjustment is a posting transaction.

Just put a memo for it(“Temporary Receive For Item Labels”)

Another option is to create a custom record under item(for temporary serial no.), and then customized the printout.

Hope this will work.

on September 17, 2019.


on September 17, 2019.
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Or generate serial numbers on the PO and print them. Thats maybe even easier. 

Rookie Answered on February 4, 2020.
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