Apply Cheque to open Bill

Hi All,

Is there a way to apply cheque to open bills?  When we record a transaction as a cheque we then at some point need to offset it against a vendor bill, but I couldn’t find any solution on how to do that.

Thank you

Beginner Asked on August 3, 2023 in Billing.
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1 Answer(s)

You can associate a check to the Vendor in the payee field, but no, the Check transaction type is not meant to be applied against bills. The Check transaction type is a standalone payment (i.e. a paper check) that credits the Bank Account and debits the Expense Account(s) selected without hitting Accounts Payable at all.  Essentially you should only use a Check transaction if you never received/never intend to record a bill. If you’re trying to record a payment against an existing Vendor Bill, you want to do that as a Bill Payment and record the check number there.  I recommend doing some reading in SuiteAnswers on the Payables process. I’d start with:

“Vendor Payments Overview” SuiteAnswers ID 11173

“Paying Bills to a Single Vendor” SuiteAnswers ID 11169

“Checking” SuiteAnswers ID 7494 (this will tell you much the same of what I already did, but good for you to read)

Intermediate Answered on August 3, 2023.

Hi, thank you for your answer. It’s not really being used as a check (paper check) but as an expense which will need to offset a supplier bill at some point (complex nature of business). But it’s good to know that it’s not possible to do, will have to stick to journals I assume.. Thank you anyway for your answer!

on August 3, 2023.

Are you talking about a vendor prepayment? “Vendor Prepayments Overview” SuiteAnswers ID 87402, “Vendor Prepayments Setup” SuiteAnswers ID 87403? Or you could just use a vendor credit.

on August 3, 2023.

Hi James, Not really, essentially it’s an integration with another system and they are bringing transaction type “cheque” to NetSuite even though it’s not really a cheque but the mapping was done that way..

on August 4, 2023.
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